peach tree software-maintain of inventory

                 Maintain an inventory item

To maintain inventory item click on maintain menu and then click on inventory item then this window will appear:

                                   

                 

Following window will appear:

                                           

Enter a new item I.D and complete the necessary information when you are finished filling the new window select the save button.

Inventory item header Field:

Inventory item header field are located above the folder tabs of maintain, inventory, items window. This is where you enter look up information about the item such as item I.D , name, short disruption of lists, item class and item status.

Item I.D: This identifies the item in look up list. Enter an I.D for new inventory item.

Back and next: use these buttons to navigate through the list of existing item record by I.D.

Select the back button to see the previous information in the list and click the button next to see the next record in lists.

Description: you can enter the up to 30 alphanumeric characters for new description. This description is short description that appears in the item look up list.

peach tree soft wear-how to make a report

                     How to Make a Report

For make the report we go to peach tree and click on report then this window will appear:

In this window we select the account receivable.

                                                 

After selecting the account receivable the window select a report that shows the report area, report list and report description.

In report areas we click on the financial statement and then double click on standard income statement the next window appear.

                      

After selecting the income statement the window is appear in which elect the time frame which range the current period.

                             

We select the time frame and click on button ok and then income statement is appearing.

                            

After add the income statement we have to file option:

Ø  To create a new Microsoft excel work book

Ø  Add a new work sheet for existing Microsoft excel

                          

                                we select one and then click n button ok.

             Maintain customer/prospectus

After setup of company and charts of accounts now its time to establish the customer/prospectus to use this window to enter, change and store information about companies and people to whom you sell your goods.

Open the maintain menu and then click on customer prospectus:

                      

Following window will appear:

                                 

Header fields and Tabs

Customer Prospect Header Fields:

                          

Customer header fields are located above the folder tabs maintain customer prospect window.This is the window where you look up the information about the customer I.D, name and status.

Customer I.D:Enter up to 20 alphanumeric character for new customer’s I.D.

Foe existing customer you can select look up the customer you want.

General Tab:

                                   

To enter basic information about customer such as contact,name,address,tax number,phone number and sales tax code and bigning balance select the general tab in customer/prospect window.

Sales Defaults Tab:

                                  

 

In this window we keep the record about defaults,sales representative G/L sales account open P.O #,ship via,resale #,pricing level,terms,form delivery options delivery method and CC sales representative.

Payment Default Tab:

                                      

           
In this window we keep record about payment default,card holder’s name,address,credit card number,expiration date and receipt setting.

Customer Fields Tab:

                                  

To enter field tab for selected customer record select the custom field tab in customer/prospect window.

History Tab:

                        

  

In this window we keep the record about customer since,last invoice date,last invoice amount and last payment date,last payment amount and last statement date.

peach tree soft wear set up of new company

                  Set up of a company

First of all we go to peachtree softwear then following window will appear and then click on “set of new company”.

                                     

After click on set up of new company then following introductory window will appear which guid you rest of company.

after click on next then you have to type company information like telephone;address etc…

                                  

Again by clicking you can among several methods to setup charts of accounts now you can build your own company’s charts of account.

                                  

The next step to chose accounting method.There are two methods of accounting method:

v Cash Base Method

v Accrual Base Mathod

We use Accural base method which is very usefull.

                                     

The next step will be to chose the Posting Method.we selecting the real time posting method the transaction are posted to the General Ledger.

                                    

Next you have to select accounting  period. Normal accounting method as 12 months accounting period.

                                  

In the next step you have to chose the month when the accounting period will start and the month when the first time transaction will record.

                                 

By clicking next “congredulation” screen appear and byclick on finsh you complete your process of setup of company

                     How to maintain Charts of Accounts

First open a company on PEACH TREE then this window will appear.

                                   

 

Now we click on maintain window then this window will appear.

In this window we fill three things:

·                                                                  Account I.D

·                                                                  Description

·                                                                Account type 

When write three things for save this click the ALT –S

Example:

100	Current Assets	Account Type
105	Cash in bank	Cash

105 is account ID write it on their blank.

Cash in bank is the description writes it.

And select the Account Type.

How select an account type:

Click on account type and select the account type

This window looks like this:

                              

             

Correction in records of charts of account:

There are many chances of to record wrong I.D or wrong description OR wrong account type then you click on icon search button and make correction.

                                                 

VENDOR CREDIT MEMO

First we go to the tasks in Peachtree and in tasks we select the vendor credit memo the window is appear.

After selecting the vendor credit memo the next window is appear that is used to returns the goods we purchased and wants to return. in this window we select the vendor id. Give the date and credit no. and then we select the account payable and click on apply to purchase and after it we click on apply to invoice no. then we select the invoice.

After it we give the quantity that required and then select the item and give the per unit price.

In this window we select the invoice and shows the quantity that we want to returned and then give the unit price and select the items.

In this window we click on <No Invoice Selected> then this window will appear.shows the quantity that we want to returned and then give the unit price and select the items.

       JOURNAL GENERAL ENTRY 

 First we go to task menu and select the journal general entry:

    we went to journal entries ,and general ledger account added in chart ofaccount

    Select the description of general entry.

    Select the amount and enter the debit side

    Select the amount and enter the credit side

    And save the all data